Position Guidelines Food and Beverage - Food and Beverage Secretary

POSITION TITLE :  FOOD AND BEVERAGE SECRETARY
DEPARTMENT : FOOD AND BEVERAGE

PURPOSE :

Under the general directions of the Food and Beverage Manager his/hers delegate, and within the limit of established corporate and local hotels P&P oversees and direct all aspects of secretarial work in maintaining the office and related administration.

RELATIONSHIP :

1.Reports directly to and communicates with the Food and Beverage Manager and all administrative matters.
2.Cooperates, coordinate and communicates with other inter-departmental secretaries as required.
3.Supervises the work of the Food and Beverage typist.

DUTIES AND RESPONSIBILITY :
1.Day-to-day secretarial to including typing, filing, telex, fax, telephone, etc.
2.Distribution of memos, letters, information, etc.
3.Arranging internal/external appointments.
4.Handling reservation as requested.
5.Translating incoming mail, documents, and articles by request.
6.Supervising the Food and Beverage typist duties.
7.Storing and keeping all confidential information.
8.Preparing monthly operational result for meeting with other hotels.
9.Taking minutes of Food and Beverage Meetings with other hotels.
10.Performing related duties and special assignment as requested.
11.Receiving, answering, classifying and recording of incoming mail, telexes, fax, documents. Etc.
12.Records number of photocopies used and give a monthly report to Food and Beverage Manager.

REQUIREMENTS :
1.Fluent English – Both spoken and written.
2.Fully qualified in typing and shorthand.
3.Foreign travel, good geographical knowledge and a third language will be an asset.
4.Hard working and willing to meet deadlines.